Student Registration – 2023 All-State Honor Ensembles

Step 1 – Learn about the All-State Registration Process:

Band, Orchestra, and Jazz Ensembles only:

Download the welcome letter and read it all the way through for instructions: Welcome Letter
(Students will need to log out of their school account to access this letter as most districts block other Google drives.)
Band, Orchestra, and Jazz Ensemble Schedules (Each ensemble has its own tab in the spreadsheet)
(Students will need to log out of their school account to access this schedule as most districts block other Google drives.)
Participation dates are Wednesday, February 15 – Sunday, February 19, 2023. Jazz students arrive Wednesday, February 15, 2023. All others arrive on Thursday, February 16, 2023.
Registration deadline is January 16, 2023.

All choral participants (non-jazz), please click here to view All-State Choir information.

Step 2 – Order All-State Sweatshirts and More:

CASMEC All-State merchandise store – is now closed. *Please note* Each All-State Student will receive a complimentary t-shirt with their participation fee. You can select your shirt size in Step 4, below. Merchandise ordered by the deadline will be passed out at CASMEC. Merchandise will be available in a limited amount at the conference if you wish to purchase after the deadline.

CASMEC All-State Recordings – Providing a recording of All-State performances is dependent on rights granted by companies who publish the performance pieces. CASMEC is working to secure the rights so that every participant will receive a recording of at least one of their performance pieces.

CASMEC All-State Ensemble Photo Order Form – https://www.islandphotography.net/casmec

Step 3 – Student Contract and Medical Release Form and Payment:

Student Contract and Medical Release Form:

The Student Contract and Medical Release Form will be provided via DocuSign after you complete Step 4 of the student registration (below).
Please watch for a DocuSign notification in the student and the parent email so that you can both electronically sign the agreement.
The Student Contract and Medical Release Form must be signed separately by each party. The student will receive their own notification and the parent will receive their own notification. If the same email is used for both the student and the parent, please be aware that the email notifications may be grouped depending on your email provider. Please click the link in each email, not just one email.
DocuSign emails will be sent manually by our team once per day. Please check your spam folder if you do not see the DocuSign email in your inbox.
If you have completed Step 4 of the registration and have not received your DocuSign email after 36 hours, please contact Trish Adams at tadams@cbda.org.

Participation Fees: All-State Ensemble participation fees are non-refundable and payable when you click the “continue to payment” at the bottom of this page.

CASMEC All-State Participation Fee (non-refundable) – $580

Step 4 – Register for All-State Online:

If you need to update previously entered information, please email tadams@cbda.org. Please do not submit a second form unless instructed to do so.

Please do not use a student school email address. Most schools block external emails from reaching student accounts.

Student Information

Student's First Name *

Student's Last Name *

Student Email *

Student Cell Phone *

Home Phone *

School *

Grade *

Audition Instrument *

Gender *

Address *

City *

State *

Zip *

Parent/Guardian Name *

Parent/Guardian Email *

Parent/Guardian Work Phone *

Parent/Guardian Cell Phone *

Parent/Guardian 2 Cell Phone *

Years in All State

Please check each year below that you participated in an All-State Ensemble in the past.

All-State Ensemble *

T-Shirt Size *

All-State Students will receive an All-State T-shirt included in the cost of participation fees.. Please indicate your preferred size here. All shirts should be pick-up at student check-in.

Student name to be printed on your name tag and in the program (First Name) *

Student name to be printed on your name tag and in the program (Last Name) *

Preferred Pronouns

Please tell us what pronouns you use to describe yourself.

Departure Date *

Students participating as part of the JHS Jazz Band, HS Jazz Band or HS Jazz Choir ensembles will perform on Friday, February 18 at 7:00 PM. Do you plan to leave the conference after your performance or will you be staying another night under CASMEC supervision in the hotel?

I will be checking out of the conference Friday, February 18, 2022 after my performance.
I will be staying Friday night at the hotel under the supervision and schedule provided by CASMEC. I understand that I must sign out with my chaperone no later than 9AM on Saturday, February 19, 2022.

Departure Date *

Students participating as part of the HS Wind Symphony or HS Symphony Orchestra ensembles will perform on Saturday, February 19 at 7:00pm. Do you plan to leave the conference after your performance or will you be staying another night under CASMEC supervision in the hotel?

I will be checking out of the conference Saturday, February 19, 2022 after my performance..
I will be staying Saturday night at the hotel under the supervision and schedule provided by CASMEC. I understand that I must sign out with my chaperone no later than 9AM on Sunday, February 20, 2022.

Medical Information

Other Condition

If "other," please specify below:

Current Medications & Instructions

Medication Assistance

If your child is taking medication, would you prefer his/her/their medication be issued at a scheduled time by the CASMEC Nurse?

Other Food Allergies

If "other," please specify below:

Other Allergies or Notes

(ex: non-food allergies or medications)

Date of Last Tetanus Shot *

Other Dietary Needs

If "other," please specify below:

Other Important Information

(ex: recent surgery, recent extreme illness)

Physician Name *

Physician Phone *

Emergency Contact *

Relationship *

Phone *

Insurance Company *

Policy Holder *

Policy Number *

Phone Number *

Travel Information

CASMEC will provide a representative at each station to guide you through your pick up. The charter bus will be stopping at each location (airport, train, and bus) to pick students up, and will be making drop-offs at the appropriate hotels. The charter bus is for All-State students only.

(Pick up at Fresno Yosemite Airport, Amtrak Station, and Greyhound Bus Station Only)

If "other," tell us how you plan to arrive:

Do you need a ride to the hotel from the airport, bus station, or train station? *

If "other," tell us how you plan to depart:

Do you need a ride to the airport, bus station, or train station from the hotel? *

Housing Information

*All hotel check-outs will be done with CASMEC Student Host and Chaperones. Students do not check-out at the hotel front desk.

ALL Jazz students: Students must be checked out of the hotel by 9:30 AM on Saturday Morning. We recommend departure times be reserved for Saturday at 10 AM or later. High School Wind Symphony and Symphony Orchestra Students: Students must be checked out no later than 9:00 AM on Sunday. Students may check out from the DoubleTree after their concert at 9:00 PM on Saturday. All Wind Symphony and Symphony Orchestra students must indicate in their registration when they plan to depart, either Saturday evening or Sunday morning. In order for CASMEC to plan appropriately this information will not be flexible. We recommend departure times be reserved for at least one hour after your check-out time and date. Students will not be permitted to leave the concert early. JHS Concert, JHS String, and HS String Orchestra Students: Students can check out after their performance at 10:45 AM at the DoubleTree on Sunday. We recommend departure times be reserved for Sunday at 12 PM or later. High School Concert, Symphonic Band, and Golden State Band Students: Students can check out after their concert by 1:45 PM at the DoubleTree on Sunday. We recommend departure times be reserved for Sunday at 2:45 PM or later. Students will not be permitted to leave the morning concert early. Junior High Band Students: Students can check out after their performance by 3:30 PM at the DoubleTree on Sunday. We recommend departure times be reserved for Sunday at 4:30 PM or later.

Roommate Request:
Rooms for ALL ensembles will be pre-assigned. Students can request roommates and CASMEC will do its best to try and accommodate all requests. However, requests are not a guarantee. Students may request UP TO THREE roommates. CASMEC-Housed Students will be housed four to a room in standard hotel rooms with two beds. All students will be placed in a room with students in the same ensemble. You will not be able to request a roommate if they are not in the same ensemble as you. There is NO guarantee for roommates, but CASMEC will do its best to house students with their preferred roommates as indicated in your registration form.

Roommate Request

Discrimination, Harassment, Intimidation and/or Bullying

CASMEC is committed to providing an educational environment free from discrimination, harassment, and intimidation and/or bullying.

CASMEC prohibits discrimination, harassment, intimidation, and/or bullying based on the actual or perceived characteristics of sex, sexual orientation, gender, gender identity, gender expression, race or ethnicity, ethnic group identification, ancestry, nationality, national origin, religion, color, mental or physical disability, age, or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics, in any program or activity it conducts or to which it provides significant assistance.

Accordingly, CASMEC allows all students to be treated in a manner consistent with their gender identity, including that of placement for housing. CASMEC respects the right to privacy regarding the right to control dissemination of highly personal and private information such as one’s gender identity, transgender status or sexual orientation, and will not disclose such information to other students. Any students for whom this policy represents a potential violation of their right to privacy or religious expression should notify the CASMEC Student Host at the time of acceptance for the ensemble band, and CASMEC staff will work with the students and parents/guardians to find an acceptable arrangement.

Enter your initials below to show that you understand and agree with this policy.

Policy Agreement (Submitter Initials) *

Assumption of Risk

By registering for/attending this event, I acknowledge that I fully understand the nature and extent of the risks presented by COVID-19 due to my in-person attendance at this event, including the risk that COVID-19 may lead to severe illness or death. I also understand and acknowledge that there are risks of exposure to COVID-19, whether resulting from travel through high-risk areas, the failure of other individuals to follow proper COVID-19 protocols, such as maintaining proper social distancing and proper hygiene measures, and other such risks. While I understand that the CASMEC collaborative organizations, CAJ, CBDA, CCDA, CMEA, and CODA have taken reasonable steps to address the risks presented by COVID-19, I recognize that the COVID-19 protocols being utilized at the event may be insufficient to prevent my contracting COVID-19 and suffering any related injuries and that I expressly nevertheless assume all of these risks.
With full knowledge of the risks involved, therefore, I hereby release, waive, and discharge the CASMEC collaborative organizations, CAJ, CBDA, CCDA, CMEA, and CODA, their officers, directors, employees, contractors, and agents, from any and all liability, loss, damage, claims, demands, actions, and causes of action whatsoever, including reasonable attorneys’ fees, directly or indirectly arising out of or related to any loss, damage, injury, or death, that may be sustained by me while participating in this event or while in, on, or around the event premises that may lead to exposure or harm due to COVID-19.

Policy Agreement (Submitter Initials) *